( Payment reminders )
Automatic payment reminders
and recurring invoices
Stop chasing payments by hand. Schedule polite reminders by email, SMS or WhatsApp, and let HeyBill send your monthly invoices for you. Reminders stop by themselves once you’re paid.
Follow-ups that run on their own
Late payment is one of the biggest cash-flow problems for small businesses, and most of it comes down to nobody following up. Set a reminder schedule on an invoice once and HeyBill handles the follow-up until it’s settled.
( 01 )
Daily, weekly or every two weeks
Choose how often a reminder goes out for each unpaid invoice.
( 02 )
Email, SMS and WhatsApp
Email works out of the box. Add SMS with your own SMSPortal account and WhatsApp with your own Twilio sender.
( 03 )
Stops when you’re paid
Mark the invoice paid — or let an online payment do it — and the reminders end.
( 04 )
Overdue tracking
Invoices past their due date are flagged overdue so you can see who to call.
( 05 )
Recurring monthly invoices
For retainers, rent and monthly fees: HeyBill creates and sends a fresh invoice each month on the day you choose.
( 06 )
Safety limits
Reminders pause automatically once an invoice is 60 days overdue (you can choose 7 to 365 days), can end on a date you set, and you can pause or delete a schedule any time.
Set it up once
-
( 01 )
Open the invoice
Choose any unpaid invoice, or create a new one.
-
( 02 )
Pick a schedule
Daily, weekly or every two weeks — or make it a monthly recurring invoice.
-
( 03 )
Let it run
HeyBill checks your schedules every morning, sends what’s due, and stops when the invoice is paid.
( FAQ’s )
Got questions?
We’ve got answers
Which channels can reminders use?
Email is built in. SMS reminders use your own SMSPortal account and automatic WhatsApp reminders use your own Twilio WhatsApp sender — you connect them in Settings, and clients can be opted out per channel.
Will clients keep getting reminders after they pay?
No. Once the invoice is marked paid — manually or by an online payment — the reminder schedule stops.
What time do reminders go out?
HeyBill processes reminder and recurring-invoice schedules once a day, in the morning, so clients never get more than one reminder a day.
Can HeyBill send the same invoice every month?
Yes. Turn an invoice into a monthly recurring invoice and choose the day of the month. HeyBill creates a new numbered invoice each month and sends it.
( Keep exploring )
Ready to
get paid faster?
Create your HeyBill account in under a minute — no card needed.