( HeyBill Business )
Simple accounting software
for South African small businesses
For sole traders, freelancers and small businesses, the hardest part of the books is the money coming in. HeyBill handles it: invoices and quotes, payments received, who owes you what, and the VAT 201 numbers your bookkeeper needs.
Accounting that starts where your money does
Big accounting packages are built for accountants. If you mostly need to bill clients, get paid on time and know your VAT position, HeyBill does that in plain language — in your phone’s browser, in rand, with 15% VAT built in.
( 01 )
Invoicing & tax invoices
Numbered invoices with your logo and banking details. Invoices that charge VAT are titled “Tax Invoice”, as SARS requires.
( 02 )
Quotes & purchase orders
Quote before the work, turn accepted quotes into invoices, and order from suppliers with purchase orders.
( 03 )
Payments received
Record EFT, cash and card payments, deposits and part-payments. Card payments through PayFast or Yoco are recorded automatically.
( 04 )
Debtors at a glance
See what’s outstanding and overdue, per client, and who your top clients are.
( 05 )
VAT 201 report
Output tax for any tax period — on an invoice or payment basis — with standard-rated supplies, output VAT and a net VAT position once you add your input VAT. Export to CSV.
( 06 )
Cash-flow analytics
Invoiced versus collected, collection rate, average days to get paid and a monthly breakdown.
( 07 )
Client records
Every client’s details, invoices and payments in one place — plus a portal where clients see their own documents.
( 08 )
Automatic reminders
Email, SMS or WhatsApp reminders until an invoice is paid, and monthly recurring invoices for retainers.
( 09 )
Works anywhere
Nothing to install: HeyBill runs in the browser on your phone, tablet or computer.
( Is it right for you? )
Simple on purpose —
here’s what it covers
HeyBill is for the sales side of your books. We’d rather tell you upfront what it doesn’t do, so you can decide.
HeyBill is a great fit if you…
- ✓invoice clients and need to get paid faster
- ✓want VAT invoices and your VAT 201 output figures without spreadsheets
- ✓are a sole trader, freelancer, tradesperson, consultant or small team
- ✓send invoices on WhatsApp and want clients to pay by card or EFT
- ✓have a bookkeeper or accountant who does your year-end
You’ll want a full package too if you need…
- —bank feeds and bank reconciliation
- —expense and supplier-bill tracking
- —payroll and payslips
- —a general ledger, balance sheet or income statement
- —stock and inventory management
Many businesses use HeyBill for invoicing and getting paid, and give their bookkeeper the VAT report export for everything else.
( Compare )
HeyBill vs a
full accounting package
| HeyBill | Full accounting package | |
|---|---|---|
| Invoices, quotes and purchase orders | ✓ | ✓ |
| 15% VAT and tax invoices | ✓ | ✓ |
| VAT 201 output-tax report | ✓ | ✓ |
| Send invoices on WhatsApp | ✓ | Varies |
| Card payment links (PayFast & Yoco) | ✓ | Varies |
| Automatic payment reminders (email, SMS, WhatsApp) | ✓ | Varies |
| Client portal | ✓ | Varies |
| Bank feeds and reconciliation | — | ✓ |
| Expenses, payroll and financial statements | — | ✓ |
| Price to start | Free to sign up | Usually a monthly subscription |
( FAQ’s )
Accounting software
questions, answered
Is HeyBill accounting software?
HeyBill is simple accounting software for the sales side of a small business: invoices, quotes, purchase orders, payments received, debtors and VAT 201 output-tax reports. It doesn’t do bank feeds, payroll or financial statements, so businesses that need those use HeyBill alongside a full accounting package or a bookkeeper.
Is HeyBill free?
Creating a HeyBill account is free and you don’t need a card to sign up.
Does HeyBill help with VAT returns?
Yes. The VAT 201 report shows your standard-rated supplies and output VAT for any tax period, on an invoice or payment basis. Add your input VAT to see your net VAT position, and export the report to CSV for your bookkeeper. You submit the return to SARS yourself through eFiling.
Can my bookkeeper use HeyBill’s numbers?
Yes. Export the VAT report to CSV, and download PDFs of any invoice. Every invoice keeps its payments, so outstanding balances are always clear.
Who is HeyBill for?
Sole traders, freelancers, tradespeople, consultants and small businesses in South Africa that invoice clients and want to get paid faster.
Do I need to install anything?
No. HeyBill runs in the browser on your phone, tablet or computer.
( Keep exploring )
Ready to
get paid faster?
Create your HeyBill account in under a minute — no card needed.